Executive Assistant

1478 Generics [U.K.] Ltd. At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs.

Viatris empowers people worldwide to live healthier at every stage of life.

We do so via:

Access – Providing high quality trusted medicines regardless of geography or circumstance;
Leadership – Advancing sustainable operations and innovative solutions to improve patient health; and
Partnership – Leveraging our collective expertise to connect people to products and services.
Our global portfolio includes best-in-class, iconic brand-name products as well as global key brands; generics, including branded and complex generics; and other offerings across a wide range of therapeutic areas. We are committed to helping create healthier communities worldwide through education, outreach and better access to treatment. For those driven to live their lives with purpose, Viatris helps employees realise their full potential by creating a collaborative culture that fosters courage and resilience. Viatris is more than just a place to work. This is a place to make a difference in the world. The Role & What You Will Be Doing The Executive Assistant (EA) provides crucial support to the Global Head of Product Safety & Risk Management (PSRM) managing a number of diverse tasks. These include but are not limited to, coordinating meetings, gathering key information, and facilitating efficient operations. The EA will play a key role by representing PSRM and supporting specific processes, delivering exceptional assistance to senior colleagues whilst ensuring effective communication and seamless coordination. Every day, we rise to the challenge to make a difference and here’s how the Executive Assistant role will make an impact:

• Provide effective diary management, ensuring optimal use of time and effective scheduling of meetings, appointments, and events. This includes the resolution of scheduling conflicts, prioritising meetings, and providing reminders and necessary materials to attendees.
• Gather, compile, and organise key information from various sources, including internal reports, external research, and team updates.
• Coordinate travel arrangements, prepare itineraries, and manage expenses in compliance with company policies.
• Collaborate with and provide support to all direct reports of the Global Head, fostering effective teamwork and cooperation.
• Provide a high level of administrative support while representing global and regional offices. Engage with other Viatris offices both within and outside the PSRM functions, cultivating a robust network, facilitating seamless communication, and fostering collaboration.
• Take charge of managing and supporting specific PSRM processes, contributing to their efficient and effective execution.
• Respond promptly and deliver exceptional support to senior colleagues outside the PSRM remit upon their request.

About Your Skills & Experience For this role, we’re looking for a candidate who has an effective combination of the following qualifications, skills and experiences:

• Previous experience in a Personal Assistant or Executive Assistant role
• Pharmaceutical background preferred
• Strong communication, organisational and planning skills and the ability to multi-task and determine priorities
• Excellent knowledge of Microsoft Office, Outlook, Excel, PowerPoint, and Teams
• Collaborative work style, flexibility, and ability to work with Snr. Members of the organisation and colleagues globally.
• Reliable and committed personality with high integrity to deal with confidential information
• Experience within complex structures and matrix organizations would be beneficial

At Viatris, we are dedicated to building a truly diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t fully align with every requirement, we still encourage you to apply. You may just be the right candidate for this or other roles. Benefits at Viatris At Viatris, we offer competitive salaries, benefits and an inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others. Some of our benefits include the following on top of a competitive salary:

• Top Employer Accreditation, demonstrating that we provide excellent people policies and practices
• Competitive compensation package inclusive of annual discretionary bonus
• Focus on career progression with growth and development opportunities
• Hybrid work model
• Emphasis on Health & Wellness programmes

• 100% paid medical insurance and Employee Assistance Programme
• Life cover
• Excellent employer-matched pension scheme with Viatris contributing up to 11%
• 2 paid volunteer days per year

Diversity & Inclusion at Viatris At Viatris, diversity and inclusion are essential to our mission. The diversity we foster in all aspects of our business can be one of our greatest strengths in redefining healthcare not as it is, but as it should be. If you would like to know more about what diversity, equity and inclusion means to us, please visit https://www.viatris.com/en/Careers/Diversity-and-Inclusion Sustainability at Viatris Corporate social responsibility is fundamental to the Viatris mission. We work to advance responsible and sustainable operations and leverage our collective expertise to empower people to live healthier at every stage of life, recognizing that our actions affect the stakeholders and communities we serve. To learn more about our efforts, please visit https://www.viatris.com/en/about-us/corporate-responsibility
At Viatris, we offer competitive salaries, benefits and an inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others. Viatris is an Equal Opportunity Employer.