SYP - Warrants and Firearms Administrator - May 2023

Role: Warrants and Firearms Administrator

Department: Operational Support Unit

Location: Carbrook House HQ, Sheffield

Salary: £21,432 - £23,100

Hours: 14 hours per week

Contract Type: Permanent

Role Purpose:

Input applications on to NFLMS and production of certificates for firearms licensing.

Circulate person wanted on warrant and recall to prison.

Provide customer service to those contacting Warrants and Firearms Licensing.

Key Responsibilities:

• Review notifications from Court from Bichard 7 and create a warrant on Connect and circulate to PNC
• Research the best address for the wanted person using a variety of systems selecting the most appropriate to be circulated. This was previously done by intelligence analyst pre connect.
• Assign the warrant type based on the type of fail to appear issued. For example, issuing a first instance warrant for a postal requisition or report on summons or a Fail to appear for warrants where the suspect was bailed.
• Decide on the necessary charge decision for Section 6 of the bail act depending on the type of bail that the suspect breached. This has previously been left to individual officers to decide based on custody Sgt advice. This requires specialist knowledge of legislation and PNC.
• Selecting the appropriate unit to conduct enquiries.
• Responding to officer queries about warrant types and liaising with court to determine where warrants may be issued incorrectly and avoid false arrests.
• Responding to Out of Force warrant queries
• Circulation of License recalls to prison and ensuring all the necessary documentation has been provide by the home office thus avoiding false arrest
• Inputting and circulation of extradition requests.
• Quality control check firearms licensing applications submitted by member of the public and Input applications on to NFLMS.
• Production of shotgun and Firearms Certificates following the completion of the Firearms Enquiry officers report and authorisation by the managers. Select the appropriate conditions and calibres based on the information provided.
• Update NFLMS on Location of Firearms should it be added in that all gun purchases and transfers are checked to ensure they have been conducted legally in accordance with each certificate holders authority to purchase/possess
• Provide assistance to members of the public attempting to access Firearms Licensing Online Portal.
• Keeping force wide systems up to date such as Smart contact to ensure that officers are aware of the presence of firearms when responding to incidents.

• Answer telephone calls, emails and other correspondences, providing advice to member of the public or other agencies on Warrants and Firearms Licensing matters.

Skills and experience:

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• Generous annual leave allowance
• Flexible and hybrid working
• Generous ‘family’ leave
• Voluntary CPD Events for all staff to allow continuous development
• Mentoring & Coaching Scheme
• Access to a range of occupational health facilities
• Generous pension scheme
• Employee assistance service (accessible 24/7)
• Additional benefits for Westfield Health members
• Cycle to work scheme
• Sports and Social Club

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

South Yorkshire Police’s Key Values:

Please find attached information sheet on South Yorkshire Police’s Key Values. The force has a particular focus on three areas, Fairness, Integrity and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Hybrid role.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

Closing Date:

Monday 29 May 2023 at 23:55

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made between the Talent Acquisition Manager and the Line Manager for the role.

Contact point for applicants:

For further information about the role, please contact David MacLeod on 0114 201 1540.

Diversity & Inclusion:

Expressions of interest are particularly welcome from female and ethnic minority candidates.

It’s really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interest from these valuable underrepresented groups.

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.

Note to candidates:

Please note that, should you be successful at the interview stage, the relevant internal or external pre-employment checks are required. These include vetting clearance or review, prior to being appointed to the new role and start date being agreed.