HR Vetting Administrator

Location: Aldgate

Candidate Profile

As the first point of contact for HR Vetting, a professional individual who is keen to provide a high quality and proactive generalist support to, a large business. The ideal candidate will be calm, thorough, organised, self-managing and have proven experience and ability to think on their feet. This candidate will need to be able to maintain confidentiality in often difficult situations.

Job Purpose

To provide timely, accurate and effective administrative support to the HR team and client base. Assigned to this role is also responsibility for providing administrative support to key projects and developing initiatives as part of the wider HR team.

Key Responsibilities

Maintaining and managing employee records on personnel files and HR system to ensure employee files meet all mandatory checks
Co-ordination of DBS checks through the third-party provider
Co-ordination of BPSS and any other background checks as required (by the business or clients/projects), ensuring renewals of checks are applied for and completed in a timely manner
Maintaining a vetting tracking system providing all details/status of applications
Liaise with managers and employees to collate outstanding documents for internal files and providing to third party systems
To have working knowledge and understanding of home office, rights to work UK law and regulations
Maintaining and supporting HR Business Partners/Advisors on the Visa process, ensuring all employees have the right to work in the UK and renewals are followed up with in a timely manner
Monitor the work permit spreadsheet and highlight to the HRA when permits are due to expire.
Ensuring Right to Work ID checks are completed (with assistance from the wider HRSS team)
Responding and dealing with incoming queries (escalating where needed)
Work closely with the wider HR team when on boarding new starters requiring security/background checks
Collation of data and reporting
Processing of third-party provider invoices
To undertake any other reasonable duties as requested by your line manager on a permanent/temporary basis
To deputise for team members as required

Our workplace strategy ‘Work for You’ includes flexible working practices such as hybrid working where employees can split their working time between work and home. We also recognise that some roles lend themselves to flexible options more than others, so if this is important to you please discuss this with your recruiter, during the hiring process.

ISG is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.