Junior Assistant Company Secretary

About Us

IHG Hotels & Resorts is one of the largest and most recognisable hospitality groups in the world with a family of 18 brands including InterContinental, Holiday Inn and voco amongst many others. Approximately 350,000 people work across IHG’s hotels and our corporate offices in 100+ countries. We are a FTSE 100 company and are proudly listed on the London Stock Exchange.

We promise to provide True Hospitality for everyone; making you feel welcome and cared for, recognised and respected, wherever you are in the world. Strong future and recent successes, especially across the luxury space is what has made us stand out from the crowd.

Join us and not only can you benefit from the world of variety and opportunity, you can also look forward to being part of a company that will appreciate you for simply being you. At IHG we celebrate our differences, and we believe everyone has something unique to bring to each team.

Your day to day

In this role you will support the SVP, Deputy Company Secretary and Head of Corporate Legal, the VP, Legal and Secretariat and the Senior Assistant Company Secretaries in providing and developing an excellent professional Company Secretarial service for the Group.

• Act as Secretary to and/or supervisor of subsidiary UK companies, involving direction and management of corporate structural transactions and changes, preparation of Board minutes, arrangement of meetings and preparation of accounts
• Preparation and support for UK subsidiary board and routine committee meetings and minutes, and any actions arising therefrom
• Preparation and review of subsidiary statutory accounts, and any actions arising therefrom
• Supervise, develop, update, and maintain Group-wide online corporate database (Diligent Entities)
• Responsibility for preparation and verification of sections and data for PLC Annual Report and Form 20-F and ancillaries and support co-ordination of Annual Report programme
• Assistance with preparation and delivery of PLC AGM and General Meetings
• Shareholder correspondence and liaison
• Preparation and release of electronic Company announcements and trading results to the London and New York Stock Exchanges and SEC
• Preparation of Board PLC Dividend papers and resolutions and supervision and oversight of dividend payment processes and the DRIP
• Supervision and maintenance of share capital records and processes, statutory registers and filings at Companies House
• Managing, developing, and maintaining Conflicts of Interest processes and register
• Maintenance of the Group Corporate Structure Chart, covering c.400 companies
• Advice on a wide range of issues, including company laws, stock exchange regulations, compliance with all relevant UK and US listing rules and general company secretariat advice
• Contribution to major corporate events and transactions e.g. capital returns and reorganisations, asset disposals and acquisitions
• Oversee, maintain, and develop library of professional manuals and databases for the department

What we need from you

• ICSA qualified (or equivalent)
• Legal qualification and experience an advantage
• At least 2 years’ experience of professional company secretarial work within a UK FTSE environment and/or current experience of company secretarial work either within the professions or a UK listed PLC
• Knowledge and experience of Diligent Entities (or equivalent) professional database
• Familiarity with share scheme and share registration processes
• Familiarity with Company law, UKLA, FCA, MAR and LSE rules

What we offer you

At IHG we give our colleagues greater flexibility and balance – working in a hybrid way, blending remote and office working. Although we thrive on collaborating in person, we expect that you’re likely to spend time working remotely. Every role is different, and colleagues work with their team and their leader to determine how and when they collaborate in person. We like to believe we offer a unique culture where you have room to be yourself.

We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life – including impressive room discounts.

Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.

IHG gives every member of the team the room they need to belong, grow, and make a difference in a collaborative environment. We know that to work well, we need to feel well – both inside and outside of work – and through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.

So, join us and you’ll become part of our ever-growing global family.

Closing date for applications: 15th April 2023

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