HR Administrator

HR Administrator - London, UK – Permanent full-time role + hybrid working

Gillespies is a leading landscape design and masterplanning practice with an outstanding reputation for delivering responsibly designed, transformative and award-winning spaces that add real value to people's lives. We work with forward-thinking clients on pioneering projects that push the boundaries in creativity, innovation and sustainability. We have offices throughout the UK and an exciting national and international portfolio of projects. The pandemic has strengthened the importance of delivering well-designed healthy spaces that are inclusive for all. Gillespies is leading a new nature led urbanism, and we are looking for a passionate and highly talented designer to help us redefine the landscapes of our time.

The Role

Gillespies has an exciting opportunity for a HR Administrator to join the London Studio on a permanent basis to support our Head of People and Culture in the smooth running of day-to-day HR operations. The successful candidate will undertake a variety of HR administrator/coordinator duties around full employee lifecycle and HR Projects.

Key aspects of the role

• Forming and maintaining employee records.
• Updating databases internally, such as sick / maternity leave.
• Processing all new starter documentation, updating HR system with employee information; ensuring all relevant visa/immigration documentation is filed, collating all information on staff qualifications, professional memberships, etc.
• Being a point of contact for employees on any HR related queries.
• Coordinating on-boarding, including induction programmes for new starters, buddy allocation, etc.
• Checking overtime hours for staff, recording time in lieu.
• Providing staff references/verification of employment and admin of all other staff correspondence.
• Coordinating the performance management process and monthly catch ups for new starters.
• Coordinating off-boarding (scheduling exit interviews, leaver letters, etc.)
• Ensuring all information on staff benefits is up to date.
• Keeping up to date on recruitment needs in London and Oxford.
• Assisting with arranging interviews.
• Uploading job adverts on the website.
• Provide ad hoc admin support on HR projects.

Knowledge/Qualifications

• Previous experience in HR administration or recently graduated in Human Resource Management
• This role would suit a fresh graduate looking to work in Human Resources

• Good working knowledge of MS Office Package (Outlook, Word, Excel, PowerPoint)
• Good understanding of Human Resources functions, processes, and best practices
• Understanding the implications of working in an HR function
• Ability to work well under pressure
• Applicants should be motivated individuals with a positive attitude
• Exceptional communication skills, excellent spoken and written English

Behaviours/personal qualities

• Inspirational leader
• Trustworthy
• Passionate
• Engaging
• Resilient
• Encouraging & motivating
• Exuding confidence and a positive attitude

Our offer

• A competitive salary with a range of benefits
• A ‘flexi-hours’ scheme to allow for a healthy work-life balance.
• 2 days a week working from home for full-time staff